Updated 12/31/08

Lease Escalation:

If you have the Commercial version you will be able to automatically update a Tenants rental information. Click on the Tenant Information button, on the right side of the screen you will see:

Enter a lease begin date and expire date and the "Show Escalation" button will be visible. 

Click on the button and you will see the following:

The first time you enter a lease begin and end date the current periods lease information will appear as it is on the Tenant Information screen, this is the lease period you are in currently. The Click on the right arrow and you can then add a new record. The following is an example of the lease escalation in which you are increasing the rent and other fees by a set amount. You also have the choice of increasing by a percentage or just

overriding the current amount by just putting in a new amount. When you’re satisfied with your entry click the save button.

Note: In order for this to work you need to have auto billing turned on, meaning you must have the disable auto billing button blank.

Lease Escalation Review:If you wish to review upcoming escalations you can by entering the number of lead time days on the following screen.

Enter the lead-time in days (0 not acceptable) and the following report will come up.

Cam Estimates and Reconciliation - MyProp has the ability to generate cam estimates per building, update monthly charges and distribute to Tenant billing and reconciling on a Monthly, Quarterly, Semi-Annually and Yearly basis.

Getting started: The first thing you need to do is decide how much of the total Cam charges you are going to allocated to each Tenant. You can manually enter them on each Tenant or have the amount posted to each by a utility. Click on the Tenant Info button. You should see this screen:

Select the building you want to charge and the total amount of monthly Charge’s you want to allocate. This should be done only once when you begin to use Cam Estimates.

This is a report you can attach to your Tenants billing statement. It shows how much additional your Tenant will be billed which is over and above the estimate. If the Tenant owes less it will show a credit.

Once you close the report you will get a message asking if you want to update your Tenant information.  Yes updates the information, no or cancel does not..

Your Cam Parameters for one Tenant will look like this before you execute the Cam Reconciliation Process:

This Tenant has an estimated Monthly estimated charge of $206. So far four months have gone by as you can see from the Acc. Recon Months. They have a CAM balance Due of zero. You can also see they have an allocation percent of 40% and they reconcile every Quarter.

The other Tenant that you don’t see has an allocation of 60% and an estimate of $300 per month charged to them. So we’ve estimate that the monthly estimated for both Tenants is $506.00 per month. That would make the Quarterly Amount $506 x 3 or $1,518. When we run the reconciliation anything over that number will be added to the CAM Balance due and will be added to there next statement bill anything less and they will get a credit.

So after we execute the Reconciliation process pictured above of $1,750 for a quarter the Cam parameter screen will look like the following:

As you can see the accumulated estimate is down to $206, we only have an Accumulated Recon months of 1 and the Tenant owes us an additional $82 for the CAM Balance Due.

Next we want to see how this affects the Tenants Billing. The first bill below is for a normal month where no reconciliation has taken place and the next one after.

This is after the reconciliation:

As you can see the Cam Balance due has been added to the bill.

Thank you for visiting our web site. If you have any other questions please call us at 1-800-765-8030.

Clem Dominguez / Sales Manager